Engagement Details
Duration: Open-ended
Time Commitment: ~10 hours per week
Location: Remote (GTA or New York Metro; optional coworking at Front & Spadina, Toronto)
Start Date: Immediate

Organization Overview

We are a Toronto-based tech startup approximately five years into its journey, with a team of 30–35 people split across Toronto and New York. The company is building at the intersection of technology and human potential, and is now investing in the people infrastructure needed to scale.

Position Summary

We are seeking an experienced Talent Coordinator to join on a fractional basis as we build out its talent function from the ground up. With no existing talent infrastructure in place, this role is critical to managing a high-volume inbound pipeline, moving candidates efficiently through the process, and supporting sourcing for hard-to-fill positions. This is an open-ended engagement with room to grow.

Key Responsibilities

Pipeline Management

• Own and manage inbound candidate pipeline in Ashby ATS

• Screen, disqualify, or advance candidates quickly and consistently

• Prioritise immediate triage of active roles

Sourcing

• Support early-stage sourcing for hard-to-fill and specialised roles

• Maintain evergreen pipelines for ongoing hiring needs (e.g. engineering)

Process & Coordination

• Ensure a smooth, timely candidate experience throughout the funnel

• Coordinate interviews and communications between candidates and hiring managers

• Report on pipeline status and hiring progress

Required Qualifications

• Proven experience in talent coordination or recruiting operations

• Hands-on experience with Ashby ATS (or comparable modern ATS)

• Ability to manage high-volume pipelines with speed and accuracy

• Strong sourcing skills for technical and hard-to-fill roles

• Comfortable working remotely and independently in an early-stage environment

• Based in GTA or New York Metro

• Available to begin immediately